Chromebook Policy

Uinta County School District #1

Procedures and Information for Students and Parents: One-To-One Using Chromebooks

1)  Receiving Your Chromebook

Each student will pay an annual nonrefundable $ 20.00 device user fee.  

1.        A)  Responsibility for the Chromebook and case begins at the time the student receives the

             device.

Both the parent and the student must complete and sign the Chromebook Agreement Form prior to receiving the device.

1.        B)  Transfer/New Student Distribution To Students—Can pick up their chromebook from the

             building Media Center.

 2)  Returning Your Chromebook

1.      A)  End of Year

      At the end of the school year, students will turn in their Chromebooks.  Failure to turn in

     your assigned Chromebook will result in the student being charged the full $255.00

     replacement cost. The District may also file a report of stolen property with the local law

      enforcement agency.

1. B)  Transferring/Withdrawing Students

     Students that transfer out of or withdraw from Uinta County School Dist #1 must turn in their Chromebook to the school's Media Center on their last day of attendance. Failure to turn in the Chromebook will result in the student being charged the full $255.00 replacement cost. Unpaid fines and fees of students leaving District may be turned over to a collection agency. The District may also file a report of stolen property with the local law enforcement agency.

  3)  Taking Care of Your Chromebook

           Students are responsible for the general care of the Chromebook they have been issued.  

             Chromebooks that are broken or fail to work properly must be taken to the  Media Center  

             as soon as possible so that they can be taken care of properly. District-owned Chromebooks

             should never be taken to an outside computer service for any type of repairs or

            maintenance. Students should never leave their Chromebooks unattended except locked in

            their hallway locker.

1.      A)  General Precautions

 No food or drink should be next to the chromebook.

 Cords, cables, and removable storage devices must be inserted carefully into

     the chromebook.

 The chromebook should not be used or stored near pets.

 Chromebook should not be used with the power cord plugged in when the cord may be a

      tripping hazard.

 The chromebook must remain free of any writing or drawings. No permanent stickers or

      labels. The supplied case must remain on the Chromebook.

         Heavy objects should never be placed on top of the chromebook.

1.         B)  Carrying Chromebooks

 Always transport the chromebook with care.  Failure to do so may result in disciplinary action.

 Never lift the chromebook by the screen

 Never carry the chromebook with the screen open

1. C)  Screen Care

               The chromebook screen can be damaged if subjected to heavy objects, rough

    treatment, some cleaning solvents, and other liquids.  The screen is particularly sensitive

    to damage from excessive pressure.

              Do not put pressure on the top of a Chromebook when it is closed.

 Do not store a Chromebook with the screen open.

 Do not place anything in your backpack that will press against the cover of Chromebook.

 Make sure there is nothing on the keyboard before closing the lid (e.g. pens, pencils, etc.)

 Only clean the screen with a soft, dry microfiber cloth or anti-static cloth

      (like for cell phones).

1. D)  Asset Tag / Label

 All Chromebooks will be labeled with a District asset tag/label.

 Asset tags are not to be modified or tampered with in any way.

 Students may be charged up to the full replacement cost of a Chromebook for tampering

                   with a District asset tag/label or turning in a Chromebook without a District asset

                   tag/label.

4)  Using Your Chromebook At School

          Students are expected to bring a fully charged Chromebook to school every

         day and bring their Chromebook to all classes unless specifically advised not

         to do so by their teacher.

1.   A)  If a student does not bring his/her Chromebook to school

 A student may stop in the Media Center  before 1st period and check out a loaner for the day.

 A student borrowing a Chromebook must sign a loaner agreement and will be responsible for any damage to or loss of the issued device.

 The Media Center will document the number of times a loaner is issued to each student for not having his/her own Chromebook at school and will send reports to the office for possible disciplinary action.

 The students that obtain a loaner will be responsible for returning the borrowed device to the Media Center by 3 p.m. on the day the loaner was checked out.

 If a loaner is not turned in by 3 p.m., the Media Center will submit a report to the office for them to retrieve the loaner.

1. B)  Chromebooks being repaired

 Loaner Chromebooks may be issued to students when they leave their school-issued  

      Chromebook for repair in the Media Center.

 A student borrowing a Chromebook must sign a loaner agreement and will be responsible for any damage to or loss of the loaned device.

 Chromebooks on loan to students having their devices repaired

are not to be taken home.

 A member of the Media Center will contact a student when his/her device is

                     repaired and available to be picked up.  The loaner should be turned back in at that time.

1. C)  Charging Chromebooks

    Chromebooks should be brought to school each day with a full charge.

    Students should charge their Chromebook at home every evening.

    There will be a limited number of charging stations available to students in the

                 school. ChromeBooks should not be left unattended at these stations.

1.  D)  Backgrounds and Themes

    Inappropriate media may not be used as Chromebook backgrounds or  

                 themes.  The presence of such media will result in disciplinary action.

1.   E)   Sound

   Sound must be muted at all times unless permission is obtained from a teacher.

   Headphones may be used at the discretion of the teacher.

   Students should have their own personal set of headphones for sanitary reasons.

1. F)   Printing

  Students will be encouraged to digitally publish and share their work with their

                teachers and peers when appropriate.

  Printing stations will be available in the Media Center and available labs.  

1.  G)  Logging into a Chromebook

   Students will log into their Chromebooks using their school issued Google Apps for

                 Education account.

   Students should never share their account passwords with others, unless

                requested by an administrator or district Tech.

1. H)  Managing and Saving Your Digital Work With a Chromebook

   The majority of student work will be stored in Internet/cloud based applications

                 (Google Docs) and can be accessed from any computer with an Internet connection

                 and most mobile Internet devices.

   Some files may be stored on the Chromebook’s hard drive.

   Students should always remember to save frequently when working on digital media.

   The school district will not be responsible for the loss of any student work.

   Students are encouraged to maintain backups of their important work on a portable

                         storage device (flash drive, removable hard drive) or by having multiple copies stored

                         in different Internet storage solutions.

5)  Using Your Chromebook Outside of School

Students are encouraged to use their Chromebooks at home and other locations outside of school. A Wi-Fi Internet connection will be required for the majority of Chromebook use; however, some applications can be used while not connected to the Internet. Students are bound by the Uinta County School District #1 Administrative Procedures, Acceptable Use Policy for Electronic Media, and all other guidelines in this document wherever they use their school-issued Chromebooks.

6)  Operating System and Security

Students may not use or install any operating system on their Chromebook other than the current version of Chrome OS that is supported and managed by the school district.

1. A) Updates

 The Chromebook operating system, Chrome OS, updates itself automatically.  Students do not need to manually update their Chromebooks.

1. B) Virus Protection

 Chromebooks are the principle of “defense in depth” to provide multiple layers of

      protection against viruses and malware, including data encryption and verified boot.

 There is no need for additional virus protection.

7)  Content Filter

The school district utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA).  All Chromebooks, regardless of physical location (in or out of school) will have all Internet activity protected and monitored by the school district. If a website is blocked in school, then it will be blocked out of school. If an educationally valuable site is blocked, student needs to contact their teachers to request the site be unblocked.

   8) Repairing / Replacing Your Chromebook

1.              A)  Media Center

                        All Chromebooks in need of repair should be brought to the Media Center as

      soon as possible.

 A Media Center representative will analyze and fix the problems they can and pass on the issues they cannot fix to the technology department.

1.                 B) Vendor Warranty

                        Chromebooks include a one year hardware warranty from the vendor.

 The vendor warrants the Chromebook from defects in materials and workmanship.

 The limited warranty covers normal use, mechanical breakdown, and faulty

      construction. The vendor will provide normal replacement of parts necessary

      to repair the Chromebook or, if required, a Chromebook replacement.

 The vendor warranty does not warrant against damage caused by misuse, abuse, or accidents.

 All repair work is to be done by the Media Center or Technology department.

1.                C)  Estimated Costs (subject to change)

                         The following are estimated costs of the Chromebook parts and replacement:

 Total replacement of Chromebook without cover--$ 250.00

 Replacing Screen--$ 35.00

 Replacing Keyboard/touchpad--$ 40.00

 Replacing Power cord--$ 20.00

 Replacing cover/case--$ 15.00

1.                 D) Chrome books that have been repaired will not be allowed to leave the building until              

                      repair costs have been paid.

  9)  Software

1.      A)  Google Apps for Education

                  Chromebooks integrate with the Google Apps for Education suite of

                          productivity and collaboration tools. This suite includes Google Docs

                         (word processing), Spreadsheets, Presentations, Drawings, and Forms

                  All work is stored in the cloud.

1.               B)  Chrome Web Apps and Extensions

            Some web apps will be available to use when the Chromebook is not connected to the

                        Internet. (i.e. graphing calculator)

10)  Chromebook Identification

1. A)  Records

     The school district will maintain an inventory of all Chromebooks that includes the serial number, asset label ID, student name, and student ID number for each device

1. B)  Users

     Each student will be assigned the same Chromebook for the duration of his/her time at

Uinta County School District #1 (max - 4 years).

So, take good care of your device !!

11) No Expectation of Privacy

Students have no expectation of confidentiality or privacy with respect to any usage of a Chromebook, regardless of whether that use is for district-related or personal purposes, other than as specifically provided by law. The school district may, without prior notice or consent, log, supervise, access, view, monitor, and record use of student Chromebooks at any time for any reason related to the operation of the school district.  By using a school-issued Chromebook, students agree to such access, monitoring, and recording of their use.

1. A)  Monitoring Software

 Teachers, school administrators, and the technology department staff may use monitoring software that allows them to view the screens and activity on student-issued Chromebooks.

     School-issued Chromebooks should be used for educational purposes. While working in

      a digital and collaborative environment, students should always conduct themselves as

      good digital citizens by adhering to the following:

1)   Respect Yourself.  I will show respect for myself through my actions. I will select online

                   names that are appropriate.  I will use caution with the information, images and other

                   media that I post online. I will carefully  consider what personal information about my

                   life, experiences, or relationships I post. I will not be obscene.  I will act with integrity.

2)   Protect Yourself.  I will ensure that the information, images, and materials I post online will not put me at risk.  I will not publish my personal details, contact details, or a schedule of my activities. I will report any attacks or inappropriate behavior directed at me while online. I will protect passwords, accounts, and resources.

3)   Respect Others.  I will show respect to others. I will not use electronic mediums to

antagonize, bully, harass, or stalk people. I will show respect for other people in my choice of websites.  I will not visit sites that are degrading to others, pornographic, racist, or inappropriate. I will not enter other people’s private spaces or areas.

4)   Protect Others.  I will protect others by reporting abuse and not forwarding inappropriate materials or communications.  I will avoid unacceptable materials and conversations.

5)   Respect Intellectual Property.  I will request permission to use copyrighted or otherwise

protected materials. I will suitably cite all use of websites, books, media, etc.  I will acknowledge all primary sources.  I will validate information.

6)   Protect Intellectual Property.  I will request to use the software and media others

produce.  I will purchase, license, and register all software or use available free and open source alternatives rather than pirating software. I will purchase my music and media and refrain from distributing these in a manner that violates their licenses.